Art Trail Centre Terms and Conditions

Terms and Conditions

Version 08.1 -08

FOR ALL EVENTS AT THE ART TRAIL CENTRE^© AND RELATED EXTERNAL LOCATIONS

The Art Trail Centre^©, representatives agreed by the Art Trail Centre^©, Jill McKay or the terms “we”, “our” or “us” refer to all services provided by “The Art Trail Centre^©” within the terms and conditions below.

All Bookings

Every client must complete and sign our booking form which is available on the Art Trail Centre^© website. Where all bookings, including electronic bookings, are taken or agreed in any way by the Art Trail Centre^©, acceptance of the terms and conditions will be taken as accepted by the client. Students rebooking events must read any changes in our conditions which will be taken as read upon acceptance of all bookings in any format.
Booking reservations for places made via the Internet, email, fax, post or delivered by hand are only valid upon advanced full payment of either cash or cheque prior to the event and acceptance by The Art Trail Centre^©.
Where a lead person books or reserves events or holidays with Jill McKay or the Art Trail Centre^© on behalf of their self for other persons, the lead person will be responsible for full payment unless each person individually completes our booking forms and conditions. Where group bookings are required the booking forms on our website may be used if not previously posted to the prospective students. A lead person may reserve in advance events on behalf of others, prior those individuals completing the required documentation; to ensure these dates and events are pre booked.
All Workshops and Courses exclude materials unless otherwise specifically stated. These may be provided at extra cost with seven days prior notice. Where equipment is provided and is damaged or broken, the student or person representing the members, will be responsible for full payment.
Due to other commitments, all payments are non refundable with effect from the date of booking, with the exception of an event being cancelled by The Art Trail Centre^©.
With prior agreement we offer the facility of a ‘single class date swap’ on any course we run, and this may be exchanged with another course date one week prior, or one week after the date in question. This is subject to availability of student vacancies on other course days. This is only available on a once off basis per term. This is not applicable to any other services or events provided by us unless individually agreed. We plan our events in advance and accommodate students as previous mentioned for single "cannot attend circumstances"; however, where a student books a place and subsequently makes other arrangements for other non Art Trail Centre events they must not take for granted that a date swap or credit of tutor time will apply. We offer the flexibility mentioned but cannot be all things to all people. Hence only the single date swap conditions and flexibility will apply.
All cheque payments to be made in advance and dated the same as the date as that of the initial reservation.
Multi-class savers cannot be mixed between different Workshop Series, and are only for the subjects advertised as applicable.
If a place is unavailable for a chosen class, student artists will immediately be informed and their booking may be held on a waiting list. This list will work on a first come basis.
All classes must reach minimum numbers to run. We reserve the right to change events and dates if minimum numbers are not achieved.
Where events are over subscribed we will try, where possible, to add additional dates.
Where Art Societies, Institutions or other associations reserve advance dates for services relating to Jill McKay’s Art Trail Centre^©, full payment is due whether the event is held or not. This will not apply if cancelled by The Art Trail Centre^©.
By paying a deposit, on behalf of yourself, other Organisations or members of your group, it will be taken that you have read and accepted the booking conditions and general information contained on this web site or that which has been posted to you.
All Art Trail Centre^© gift vouchers are valid for six months from the date of issue and are non transferable, unless otherwise stated. No refund will be given in part or full.
We cannot be held responsible for any inaccuracies within the information on this website. Errors and omissions excepted.
Please be aware that during all events, any photographs or video footage taken may be used for future promotion of Jill McKay or the Art Trail Centre^©. Students need to inform us in advance if they do not wish to be involved in this process. Any photography or video of Jill McKay 'at work' must have prior written permission.
Any reference material provided by Jill McKay or the Art Trail Centre, whether via electronic format, copy, painting, photographs or by any other form; remains the copyright of Jill McKay. Copyright laws apply and no exemption will apply without the express written authority of Jill McKay. Any monies made by any person, through breach of these conditions, plus costs; may be claimed by Jill McKay.
All paintings, drawings and art work completed at the Art Trail Centre with Jill McKay are copyright protected to Jill McKay unless stated. No student paintings designed and / or started with Jill McKay may be displayed or sold without expressed written consent from Jill McKay. Costs, Damages and full sale value may be claimed. No student photography or videoing without expressed written consent from Jill McKay will be allowed. Any breach of copyright will be challenged.
Please make all cheques payable to A.J McKay. Cheques made payable to any party other than Jill McKay cannot be accepted and confirmation of reservation may be at risk.

Painting Holiday and Breaks Away

All painting holidays and breaks away are subject additionally to the following:

Please ensure you have valid personal holiday insurance to cover any accommodation/travel/medical changes or emergencies. On 31st December 2005, your E111 ceased to be valid. From 1 January 2006 a European Health Insurance Card (EHIC) is necessary to receive healthcare that becomes necessary during your visit to an E.E.A country or Switzerland. Forms are available from your local Post Office. You will need to bring this with you for any non U.K painting holidays covered by the E.H.I.C.
For all non U.K. holidays your passport must be valid at time of travel. Some airlines require a second photographic identity e.g. the new style driving license or National Identity cards.
We can only accept firm bookings when accompanied by a minimum non-refundable deposit of 50% or as stated on our specific request.
You will be informed of the remaining non-refundable balance, which is required by the Art Trail Centre^© eight weeks prior to the departure date (made payable to A.J McKay); and, if not paid, we reserve the right to cancel the holiday place/s concerned, without refund.
All cancellations must be notified to us in writing. In the event of a cancellation being made by the client for any reason nine weeks or more before departure, all monies paid will be considered forfeit. If notice of cancellation is received less than nine weeks before the departure date the full cost of the holiday will be payable. Should the holiday be subsequently re-booked by us then a refund may be made in accordance with the amount received for re-booking, less any expenses, costs and losses incurred by us as a result of the cancellation, and less the original deposit paid.
If a booking is accepted by us and for any reason there is an alteration to or cancellation of the holiday accommodation we shall notify the client/s of such alteration or cancellation and shall offer them a comparable alternative holiday, if available. No liability for cancellations shall arise beyond the refund to the client of any monies paid by them in respect of the accommodation booking/s so cancelled, less expenses incurred by ourselves.
For any bespoke arrangements outside the scope of the programme of holidays we reserve the right to charge for any justifiable costs of postage, telephone, cancellation charges currency changes, increases in accommodation or unknown price increases.
We cannot be held responsible for any changes to arrangements regarding Ferry, Airline, Coach, Train or Accommodation by outside parties.
Only the named person/s on the booking form may use accommodation provided. Extra people will be charged at the price per person rate, providing space is available.
Mechanical breakdown of equipment such as dishwashers, televisions, air-conditioning, washing machines, showers, boilers and cookers obviously happens from time to time. We shall do our best to ensure that such equipment is repaired as soon as possible but we cannot made responsible for such equipment or other like equipment.
Sometimes we employ local agencies or companies for property management, travel or special arrangements. It must be understood by the client that under no circumstances are we liable for their actions or services. Clients must notify us directly of any issues or problems. Hopefully we can assist these to a successful conclusion.
We have no wish to have dissatisfied clients and we consider it part of the contract that we are given an opportunity within 48 hours of your arrival at the holiday accommodation, to put right any complaint you may have. Clients must give notice of any complaints by informing our office or named local Art Trail Centre^© representatives. This will give us the opportunity to put in order any grievances the client may have. We cannot accept complaints made at the end of the holiday, or after the client has returned home, where we have not been given any opportunity to put matters right during your stay.
Where any places are requested within the nine week period prior to the event, the full payment is due upon reservation. Where cancellation is invoked due to illness with a doctors certificate, a non attendance certificate will be issued by ourselves to assist with any claims on your insurance policy.
For each painting holiday package, different prices may apply depending on the accommodation, food, travel, tuition options chosen and whether a non-painter is accompanying you.
The Art Trail Centre^© or it's representatives cannot accept any responsibility whatsoever for any loss, damage or circumstances beyond their control on any event.
It is advisable to book any personal travel arrangements in advance to avoid disappointment.
Where we have agreed to collect and return you to your airport , bus or train station at specific times, any changes by third parties must be immediately notified to us. We cannot be held responsible for breakdowns or mis-departures of any kind that may impact on your connection schedules. Where we involve additional costs due to these changes, additional costs may apply.
If you require special dietary requirements please inform us. We will forward these, where you are staying in hotel or Bed and breakfast accommodation to the necessary persons. This does not obviate your responsibility to the same parties or their compliance. Where they do not comply to your special requirements we will not accept any responsibility.
If you have medical conditions we should be aware of, please confirm this in writing and ensure you bring any necessary medication with you. You should carry the necessary medication and information for other medical staff with you as prescribed by your doctor.
Please note we cannot be held responsible for any medical actions or treatment required in cases of emergency or medical attention required via scheduled appointments.
Occasionally, Jill McKay is employed by other organisations who organise their own painting holidays both in the U.K and abroad. Jill McKay, the Art Trail Centre or any other person representing them will not be liable in any way when employed by third parties. Please refer to the terms and conditions of the organisation employing Jill McKay for the specific painting week. It is important to note that the above copyright terms and conditions still apply to any class delivered by Jill McKay or the Art Trail Centre.
At the time of the holiday price being advertised we estimate the UK Euro Exchange rate as these Currency exchanges can vary considerably, whilst we attempt to plan our costs in advance there may be variations which lead to supplements being implemented or where additional local taxes are demanded. We endeavour to avoid these supplements where possible but as you can appreciate this cannot be guaranteed and therefore we reserve the right to add these at any stage of the holiday period booked.

Health and Safety

The Art Trail Centre^© takes reasonable precaution to ensure the health and safety of its students. You are asked to inform us of any areas that need attention that could adversely affect you or your fellow students, to enable us to rectify or improve conditions immediately for your benefit.
The Art Trail Centre^© or it’s representatives cannot be held liable for any accident or injury occurring on their premises or on any events/painting holidays.

All the conditions above will prevail at all times and substitute terms and conditions will not be accepted. We cannot accept any bookings without agreement to the above terms and conditions.

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